Efficient Financial Management of Space, Resources, and Services

With our financial management solutions for space, resource, and service usage, you can monitor your office's financial performance, optimize expenses, and maximize profitability in every area.

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Our solutions for Efficient Financial Management of Space Use


Detailed Financial Reports

Get a clear, detailed view of costs associated with meeting rooms, desks, and other office resources through comprehensive financial reports.

Cost Monitoring for Services

Track spending on additional services like catering, maintenance, and technical support, monitoring the costs associated with each request in real-time.

Business Rules for Cost Control

Set custom business rules to limit resource usage and automatically control costs, ensuring the budget stays on track.

Cost Forecasting and Sophisticated Allocations

Use forecasting tools to anticipate future costs and allocate detailed expenses by department, cost centers, or even employees.

Financial Analysis and Performance Reports

Generate analytical and financial reports on the performance of space and service usage, enabling cost optimization and continuous improvement.

Benefits

Solutions that ensure financial transparency, cost reduction, and efficient budget management, providing greater control over space and service usage.

Detailed Financial Reports


Access complete and accurate financial reports that monitor the use of meeting rooms, work desks, equipment, and additional services. Our reports provide a comprehensive view of where and how resources are being used, helping identify opportunities for savings and optimization.

  • Space Utilization Costs: Monitor the cost associated with using each office space, whether it's a meeting room or a work desk. Identify underutilized areas and redistribute resources to reduce operational costs.

  • Resource Cost Analysis: Evaluate the use of resources like equipment, technology, and support services (cleaning, maintenance, catering) and discover where there's room to improve efficiency.

  • Identification of Excessive Spending: Reports help identify areas where costs are above expectations, allowing for quick and effective adjustments.


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People monitoring the costs of every seat in the office through analytical reports generated by the neptune system.
People analyzing reports on the cost of services for meetings and events through reports and data generated in the neptune system.

Cost Monitoring with Services


Beyond space usage, our platform offers detailed cost control related to services requested in the work environment, such as catering services, technical support, maintenance, and more. This allows you to have a clear view of internal and external service expenses, ensuring your budget is always under control

  • Service Costs per Meeting or Event: Monitor costs associated with services requested for meetings or events, such as catering, materials, and technical assistance.

  • Service Request Tracking: Control employee service requests in real-time and have a detailed view of how each request impacts the overall budget.

  • Automated Cost Reports: Receive financial reports automatically with complete data on the cost of services requested over a specific period.


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Business Rules for Cost Control


Automate cost control with customized business rules that ensure resources are used within the company's budget. Set spending limits, alert employees about additional costs when booking rooms or requesting services, and ensure expenses are always aligned with the organization's financial guidelines.

  • Spending Limits per Resource or Service: Establish clear budget limits for using spaces and services, ensuring employees are aware of associated costs.

  • Automated Cost Alerts: Configure alerts that automatically inform managers or employees when a particular service or space exceeds the expected cost limit.

  • Customizable Rules: Define specific financial policies for different departments or teams, allowing for more precise expense control in each area.


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People creating personalized rules for spending limits and resources with the help of the neptune system.
People checking the data-based short forecasts through neptune's system to make budget optimizations.

Cost Forecasting, Sophisticated Allocations, and Budget Optimization


Our cost forecasting tools allow you to plan future resource usage more efficiently, avoiding unexpected expenses and optimizing the budget. With advanced cost allocation features, you can distribute expenses precisely by department, cost center, or even by employee, ensuring even more detailed financial control tailored to your company's needs.

  • Data-Based Cost Forecasts: Use previous usage reports to predict future costs, helping your company prepare financially for periods of higher or lower resource usage.

  • Sophisticated Cost Allocation: Distribute space and service usage costs by departments, cost centers, or even employees, allowing for fair and precise expense allocation, ensuring each unit is responsible for its spending.

  • Budget Optimization: Identify areas where costs can be reduced without compromising service quality and allocate the budget more efficiently.


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Benefits of Financial Control in Space and Resource Usage

With Neptune's financial control solutions, you can effectively and automatically monitor and manage the costs of space, resource, and service usage in your office. Obtain detailed reports, make cost forecasts, and implement business rules that ensure your budget is always under control.


Ready to optimize financial control of your workspace? Contact us to learn more and schedule a personalized demonstration.



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Financial Transparency

Have a clear view of how the budget is being used in all areas of your office, from room usage to service requests.

Cost Reduction

Identify waste areas and optimize resource usage, reducing operational costs and improving office profitability.

Automated Expense Control

With customized business rules and automatic alerts, you ensure employees are always within defined budget limits.

Efficient Financial Planning

With accurate forecasts of future costs and the possibility of detailed allocations, your company can plan resource usage more efficiently, avoiding unexpected expenses and improving financial management.

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